10 Essential One-on-One Discussion Topics

When managers are meeting with team members in regularly scheduled one-on-one meetings, it's important to have a plan and agenda structure. Here are 10 topic ideas...

Ask regularly in each meeting:‍

1. ‍What are your current priorities and challenges? - Helps align on tasks and understand where the team member needs support.‍
2. Are there any obstacles or roadblocks preventing you from achieving your goals? - Identifies potential barriers to success and areas where the manager can help.‍
3. How do you feel about your current workload? Is it manageable? - Assesses work-life balance and identifies if any adjustments are needed.

Ask these questions one at a time periodically in different meetings:

1. Are there any skills you’d like to develop or areas for growth you’d like to focus on? - Encourages professional development and career growth discussions.‍
2. How can I better support you in your role? - Opens the door for feedback on the manager’s support and leadership.‍
3. How do you feel about the team’s overall performance and collaboration? - Gathers input on team dynamics and collaboration efforts.‍
4. Is there any feedback you’d like to give me or leadership in general? - Promotes a culture of open communication and two-way feedback.‍
5. Are there any processes or tools you find inefficient or frustrating? - Identifies areas for process improvement or workflow optimization.‍
6. How do you feel about your progress toward your career goals within the organization? - Ensures alignment between personal career aspirations and organizational growth.‍
7. Are there any upcoming projects or initiatives you’re excited or concerned about? - Provides insight into their motivation, engagement, and any worries regarding future tasks.

These questions promote open dialogue, address roadblocks, and focus on personal and professional development, which helps to build trust and alignment.

Also be sure to leave room for your team member to bring their own topics or questions to the meeting. Ensure you're both realizing value from the meeting and it's not a one-sided conversation.